How to Submit Your Events

Any UChicago student, staff, or faculty member with a CNetID or UCHAD can enter an event on UChicago Events. If you’re already administering a calendar, your department calendar events will automatically feed into the campus events calendar and you should submit your events on the Calendar Administration website.

Before You Begin

Look to see if your event has already been entered by another group (or by another member of your group) on the campus events calendar. Making this a habit will help avoid duplicate entries. It is possible that an event may be created under a different title than you’d expect. Because you can only edit events added by your group, you’ll need to contact the original submitter to alter this event. Please use the contact information connected to the event or contact us to help you learn who submitted the event.

Humanities Calendar

We automatically import events from the Humanities Calendar every week, so if you already entered your event on the Humanities Calendar, there will already be an entry for it. You do not need to submit your event again. If you need to edit your event, please do so on the Humanities calendar. The event will be updated automatically when we import.

Logging In

Use your CNetID and password to log in to a public submission site. The following calendars allow public submissions.

Please note: There is no need to submit to more than one calendar; all calendars will feed into the campus events calendar.

• Campus Calendar
• UChicago Arts Events
• Divinity School Calendar
• Pritzker School of Medicine Events
• Harris School Events
• CHeSS: Center for Health and Social Sciences Events

Adding an Event

Once you’ve logged in, you’ll see three tabs at the top of the page. Click on “New .” Please complete all required fields.

Title

Your titles should be as descriptive and succinct as possible. For more information about writing titles, please visit How to Title Your Events.

Date & Time

You have several options after you select the start date for your event.

• Date is a required field, of course; time is optional. (Check “All Day” for events that are in fact all-day events.)
• You may set an ending date and/or time by tapping the appropriate checkbox.
• There are repeating options for daily, weekly, monthly, and yearly events, with a range of options for getting more specific.

Right column:

• Events may be posted as Live or Hidden; Hidden events are never shown on public calendars, and are thus useful for events you’re working on but aren’t ready to promote yet.
• Select the event types that are appropriate for your event. This list is the same for all calendar users.
• Tags are descriptive keywords that help categorize your event. Tags are often used with event widgets— to create a list for a specific subset of your events— so you should think of tags as an additional organizing tool for your calendar.

Event Details

In lieu of an event description, you can choose to link to another site for event information. If selected, the link on your calendar or event widget will lead not to a calendar details view, but to this link instead.

Left column:

• Enter an event description of any length. A number of text formatting tools are available, and you can add images and video to the event description as well.
• Related content is a great way to give an event more context. You can link to a webpage (say, the resume or portfolio page of a featured speaker) or to one of your other events.

Right column:

• Contact information is optional but definitely useful for people wanting more information about your events. If you always use the same contact info on your events, default contact info can be stored in your group settings (your calendar administrator can add that).
• Event cost is an open-ended text field. (For schools with online payment integration, that information is located in the RSVP section below.)

Sharing And Privacy

• For more information about suggesting events to other groups, see How to Feature Your Events. Note: This is a separate feature from the Live/Hidden selector; an event can be both “visible by everyone” and also Hidden; these options don’t affect each other.
• Privacy options affect who can see your events at all. By default your events can be seen by any calendar visitor.

Location

Select your location from one of the two location drop-down menus. If you can't find your event listing in either column, you will want to select “Add new Location” and make sure your event description includes the event location.

If you would like your event location to be considered for addition on the calendar, please email the following information to itservices@uchicago.edu.

• Name of the location
• URL of the location on maps.uchicago.edu

Categories

Categories are used to narrow down search results and allow users to find your events more easily. It’s important that you categorize every event that you submit. You may choose as many categories as you wish.

Some categories, such as “Arts,” pull the event into a category-only calendar. Other categories, such as “Diversity,” allow users to search for particular types of events.